AI Consulting for Small Business
AI consulting for small businesses that want results, not a slide deck.
AI consulting for small business should end with working systems, not a list of ideas. We find the work worth automating in your company, build the AI agents and automations, and keep them running, for one flat monthly fee, month to month.
Where AI pays off first in a small business
For a 10 to 200 person company, AI pays off first on repetitive work that eats skilled people's time. These are the areas we usually look at in the first two weeks.
- Lead follow-up and sales admin
- Every inquiry gets a fast, relevant reply, CRM notes get written from calls and emails, and reps see which deals need attention today.
- Customer questions
- An agent answers the common questions from your own documents and policies, and hands anything unusual to a person with the full context.
- Inbox and document handling
- Orders, invoices, forms and requests get read, sorted and entered into the right system instead of retyped by hand.
- Reporting
- Weekly numbers pulled from the tools you already use and summarized in plain language, without someone spending Friday afternoon in spreadsheets.
- Client onboarding
- Welcome steps, paperwork, account setup and reminders run as one workflow, so new clients get the same good start every time.
- Meeting and call notes
- Recaps, action items and follow-up drafts written from recordings, filed where the team will actually find them.
What an engagement looks like
An engagement is a senior AI team you plug in for one monthly fee. It runs in three stages: Find, Build, Run.
- 1
Find (weeks 1-2)
We talk to the people doing the work, map where time goes and score each idea with our Automation Scorecard, so the first build is the one most likely to pay off.
- 2
Build (from week 2)
We build the first AI agent, automation or custom app into the tools you already run, and put it in front of your team with a person reviewing its work at first.
- 3
Run (every month)
We monitor what we built, fix what breaks, report monthly and keep taking new build requests as the business finds more to automate.
Why a flat fee beats hourly AI consulting
A flat monthly fee beats hourly billing because it rewards finishing the work, not stretching it. Small businesses feel that difference fast.
No meter running
You can ask a quick question on Slack or email without wondering what it costs. Consulting is unlimited, so people actually use it.
No change orders
Unlimited build requests means a new idea joins the queue instead of starting a new quote and a new approval cycle.
Maintenance is included
AI systems need care after launch. Monitoring, fixes and monthly reporting are part of the fee, not a surprise invoice six months later.
Easy to stop
Month to month, cancel anytime. We keep your business by delivering results, not by locking you into a contract.
What you get every month
Every month you get a senior team that advises, builds and maintains, plus a fixed rhythm of check-ins so AI work never drifts.
Unlimited consulting
Slack, email and weekly strategy calls with people who build AI systems for a living.
Unlimited build requests
AI agents, workflow automations and custom AI web apps, prioritized with you by payback.
Weekly executive sync
A 60-minute session to review what shipped, what is next and what needs a decision.
Quarterly strategy review
A scorecard of results and a refreshed plan for the next quarter.
Vendor help
We sit in software demos and tell you honestly whether a tool is worth it before you sign.
Hiring support
If you decide to hire an AI engineer, we help write the role and run the technical interviews.
What we aim for
- Hours of repetitive admin handed off to systems that do it the same way every time
- Faster responses to leads and customers
- Fewer tools you pay for and nobody uses
- Clear, monthly visibility into what AI is doing for the business
Questions we get asked
What does an AI consultant for a small business actually do?
A useful AI consultant for a small business finds the work worth automating, builds the systems and keeps them running. With us that means an initial two-week review of how your team works, a first build starting in week 2, and ongoing monitoring, fixes and new builds every month.
Is my business too small for AI consulting?
Probably not, if you have at least 10 people and some repetitive work that follows a pattern. Small teams often see the clearest payoff because a few hours saved per person is a real share of total capacity.
How much does AI consulting for a small business cost?
Our AI consulting for small business is one flat monthly fee, scoped on a call based on your size and what you want built. It covers unlimited consulting, unlimited build requests and maintenance, month to month, cancel anytime.
Where should a small business start with AI?
Start with one high-volume, repetitive task where mistakes are easy to catch, such as lead follow-up, inbox sorting or weekly reporting. Winning there builds trust and funds the next build. Our guide to the best AI tools for small business owners is a good primer before the first call.
Do we need technical staff to work with you?
No. We bring the senior technical team and build into the tools you already use. Someone on your side just needs to know how the work is done today and be available to answer questions.
What if we already pay for AI tools?
Good, we start there. We review what you already pay for, get more out of the tools worth keeping and flag the ones that are not earning their subscription.
Will AI replace people on my team?
That is not the goal. We aim AI at the repetitive parts of people's jobs so they spend more time on customers, sales and judgment calls. Every system we build hands unusual cases to a person.
Can we see examples of work you have done?
Yes. Our case studies page describes, anonymized, a revenue portal for an IT solutions provider, a client portal for a coaching and media company that retired a paid community platform, and a custom subscription CRM for a medical publishing sales team.
Further reading
All articles on thisFind out where AI pays off in your business
Book a call and we will point out the first two things worth automating in your company, whether or not you hire us.